InvoiceFlow processes
every invoice in seconds.
InvoiceFlow is our end-to-end AP automation product — from email capture to ERP posting — with built-in fraud detection, duplicate checking, and a full audit trail.
Technologies we work with
20 hrs
Average time spent weekly on manual AP entry
3–5%
Invoice error rate from manual data entry
2–3 days
Average time to process a single invoice manually
1 in 10
Invoices flagged for errors or duplicates in manual AP
The Workflow
Invoice in. ERP entry out.
Six steps happen automatically. Your AP team only sees exceptions.
Email Capture
Invoices arrive in your AP mailbox. Our system picks them up automatically — no forwarding, no manual download.
Extraction & Validation
AI extracts vendor, amount, line items, PO number, and payment terms. Data is validated against your vendor master list.
Duplicate Detection
Every invoice is checked against your historical AP data. Duplicates are flagged before they touch your books.
GL Coding & PO Matching
Invoices are automatically coded to the correct GL account and matched against open purchase orders.
Approval Routing
Invoices above thresholds route to the right approver automatically. Clean invoices skip approval entirely.
ERP Posting
Approved invoices post directly into QuickBooks, Sage 100, or your accounting system. No human touch required.
Fraud Detection
AP fraud costs US businesses
$500B+ a year.
Invoice fraud — duplicate submissions, vendor impersonation, and false billing — is the most common form of business fraud. We check every invoice automatically before it touches your books.
Every invoice gets 6 automated fraud checks before posting.
Accounting Systems We Integrate With
How to Get Started
Start with a pilot. Scale from there.
Pilot
Start here$7,500
Fixed fee · Fully credited toward production
4-week proof of concept. We process up to 500 real invoices, demonstrate integration with your accounting system, and deliver a full performance report.
- AP mailbox connection
- AI extraction & validation
- Duplicate detection
- Demo integration with your ERP
- Performance & accuracy report
- Full credit toward production build
Production
Full buildCustom
Fixed fee per project
Full workflow implementation: capture, extraction, GL coding, PO matching, approval routing, fraud detection, and ERP posting. No human touches clean invoices.
- Everything in Pilot
- GL coding automation
- PO matching
- Multi-level approval routing
- Fraud detection suite
- Direct ERP integration
- Staff training
Managed Service
OngoingVolume-based
Flat monthly rate
Ongoing monitoring, exception handling, fraud alerts, system updates, and continuous improvement. Scales with your invoice volume.
- Exception queue management
- Fraud alert monitoring
- Monthly performance reports
- ERP & vendor master updates
- Accuracy tuning
- Helpdesk for AP team
FAQ
Common questions
Ready to get invoices out of your inbox?
Start with a 4-week pilot. We process your real invoices, prove the system works, and fully credit the fee toward production.